AI system inventory
The AI systems you build or use, each classified under the EU AI Act with its reasoning, and the obligations for its class and your role, with owners, evidence and deadlines.
Records: ai systems, ai obligations
Your AI systems and their obligations.
Every AI system you build or use, classified with its reasoning recorded, and the obligations of its class and your role turned into tasks with owners, evidence and deadlines.
Sample conversation
You
We use a CV screening tool from TalentRank that ranks applicants. HR owns it. Classify it under the AI Act.
Kibo
Ranking applicants is an employment use listed in Annex III, so it is high-risk (Art. 6(2)). As we only use it, we are the deployer, and the Art. 26 obligations apply.
CV screening tool
SystemTalentRank CV screeningPurposeRanks applicants for open jobsProviderTalentRankOur roledeployerRisk classhigh
1 · What it runs
The processes in this kit.
An inventory of the AI systems the company builds or uses (purpose, provider or deployer role, data, users), each classified by a short questionnaire as prohibited, high-risk, limited or minimal risk with the reasoning and article numbers recorded, the obligations that follow for its class and role (AI literacy, risk management, data governance, technical documentation, logging, transparency, human oversight, post-market monitoring...) with owners, evidence and deadlines, and a readiness score and evidence pack. Classification and dates are worked out by the system, never guessed.
2 · Examples
Real requests, and the card each one produces.
Sample conversation
You
We use a CV screening tool from TalentRank that ranks applicants. HR owns it. Classify it under the AI Act.
Kibo
Ranking applicants is an employment use listed in Annex III, so it is high-risk (Art. 6(2)). As we only use it, we are the deployer, and the Art. 26 obligations apply.
CV screening tool
SystemTalentRank CV screeningPurposeRanks applicants for open jobsProviderTalentRankOur roledeployerRisk classhigh
Sample conversation
You
We built a support chatbot on top of a commercial language model. Customers chat with it on our website. Add it and classify it.
Kibo
Customer support is not an Annex III use, but people talk to an AI system, so it is limited risk with the Art. 50 transparency duty. We built it, so we act as provider and deployer.
Support chatbot
SystemWebsite support chatbotPurposeAnswers customer questions about ordersOur roleprovider and deployerRisk classlimitedStatusin use
3 · Approvals and reminders
Rules it sets up, enforced by code.
- Reminder · ai obligations: 30 days before “deadline”
- Report · A summary to the manager, the 1st of each month at 9:00