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Kibo / For the EU AI Act

The EU AI Act, system by system.

Every AI system you build or use, classified with its reasoning recorded, and the obligations of its class and your role turned into tasks with owners, evidence and deadlines. You know where you stand before anyone asks.

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Sample conversation · a new AI system
Tom · AI governance
HR started using an AI tool to pre-screen job applications. What do we need to do?
Kibo
From the classification questions, it is high-risk: filtering job applications is listed in Annex III (employment). As a deployer, your obligations include human oversight, keeping the logs and informing the applicants. The reasoning and the articles are recorded with it.
Add AI system: application pre-screening
Risk classHigh · Annex III, point 4Our roleDeployerObligations6, with ownersOwnerHead of HR
Add to the inventoryEdit
1 · What it is

An inventory with its reasoning.

Kibo keeps an inventory of the AI systems your company builds or uses: their purpose, provider, your role, the data they use and the people they affect. Each is classified through a short set of questions, and the obligations that follow are tracked to the end.

Records it works on:

  • AI systems
  • Risk classes
  • Classification reasoning
  • Obligations
  • Owners
  • Evidence
  • Deadlines
2 · What it does

Obligations with owners, not a reading list.

The obligations of each system's class and your role, such as AI literacy, risk management, logging, transparency, human oversight or technical documentation, become tasks with an owner, evidence and a deadline. Classification and dates are worked out by the system, never guessed, and a readiness score shows where you stand.

Sample conversation · open obligations
Tom · AI governance
What is still open for the AI Act?
Kibo
Two systems have open obligations. I can remind each owner, with the evidence that is missing.
Open AI Act obligations
Application pre-screeningHuman oversight procedureApplication pre-screeningLog retention evidenceWebsite chat assistantTransparency notice
Remind the ownersOpen the inventory
Sample conversation · the evidence pack
Tom · AI governance
Prepare the AI Act evidence pack for the board.
Kibo
Readiness is 64%: 18 of 28 obligations have valid evidence. The pack lists each system with its class, the reasoning and the evidence, and the open items with their owners.
Create the AI Act evidence pack
Systems7High-risk1Obligations met18 of 28Open10, with owners
Create packPreview
Policy

Approved once. Enforced every time.

Bringing a new AI system into use is a policy: the AI governance lead approves, then the data protection officer when it uses personal data. It is approved once, versioned and enforced by code.

Sample policy
New AI systems · version 1
Applies toEvery AI system added to the inventoryApproversAI governance lead, then the data protection officerBeforeThe system is put into useApproved byTom Becker · 12 Oct
Last applied today: meeting transcription tool, waiting for the data protection officer.
3 · Where it runs

Sovereign by design.

On your own servers, or hosted for you in a region of your choice, with an open-licence model. Your inventory and evidence are never sent to a third-party AI provider, and no telemetry is sent to anyone.

More: sovereignty · where Kibo runs · open model

4 · What it costs

Predictable cost.

Every system, owner and piece of evidence is included in the same annual licence as the rest of the company, with no per-seat, per-token or per-module pricing.

More: total cost of ownership

5 · Why trust it

An audit trail by construction.

Every classification, change and piece of evidence is in the audit record with a name and a time. Approvals are enforced by code, and nothing is changed without confirmation.

More: governance · security · policy as code

See it on your own processes.

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